| My Profile |
| What is a profile, and why do I need one? |
| Your profile allows you to record details about yourself that can be
used when you register for an event in the Events section. You can decide whether to display this
information in the member area, or only use it for event registrations.
Your profile also determines whether you are able to access special areas of the site - for example
if you are responsible for the housing administration for your club's fly-in, you will need a profile
so that you can access those pages.
If you choose not to have a profile, your access will be limited to the public areas, and you will
not be able to register online for events. |
| How do I create a profile? |
| Click on the My Profile tab, and follow the instructions for registering. |
| I've forgotten my password. What now? |
| Click on the My Profile tab, and follow the instructions for obtaining a new password.
Please note that we cannot send you your old password; but once you receive your temporary password, you
can change it by logging in and going to the My Profile tab. |
| Can I add a picture to my profile? |
| Yes - login with your user ID and password, and go to the My Profile tab, and select Change Picture. You can only
use JPEG and GIF images. Your picture will be reduced to fit in the available space - so a headshot
is best. Pictures are subject to approval, to ensure they are appropriate for this site. |
| Can I prevent my email address being shown in my profile? |
| Yes - login with your user ID and password, go to the My Profile tab, and select Change Personal Information.
Many of the items can be restricted by changing the Publish setting. This includes email addresses. |
| How do I show my club affiliations in my profile? |
| Login with your user ID and password, go to the My Profile tab, and select Change Club Affiliation.
Check each club with which you are affiliated, and click the Save My Changes button. Links to your
affiliated clubs will now appear in your profile. To remove a club, return to the same page, clear
the checkmark, and then click Save My Changes. |
| How can I record the conventions I've attended? |
| To track your attendance, login and go to the My Profile tab. Select Change Convention
Attendance History, then follow the instructions. (Note: This section is for your own records only.
Eligibility for 10 year and 20 year medallions is NOT affected by these entries.) |
| Events |
| What is the IAGSDC calendar? |
| Clubs may submit their events to the IAGSDC for inclusion on the web site.
calendar. This allows them to advertise the event through the IAGSDC, and to administer the event
using our online tools if they wish. |
| How do I view the calendar? |
| Click the Event tab in the green toolbar. |
| Can I print a copy of the calendar? |
| Yes, first display the calendar, then look to the top right of the screen.
There is a link that will create a printer-friendly version of the calendar for you. |
| I want to register for an event, but it says I have to login. Why? |
| If the club is using our online registration system, you must have a profile
and you must be logged in in order to register. Go to the top of the screen, enter your user name and
password, and click the GO button. You will then be able to access the registration link. |
| I am logged in but the event doesn't show a registration link. Why? |
| Clubs do not have to use our registration system. If you are logged in
and there is no registration link, the club is dealing with registrations on their own site or through
regular mail. Click the Web site. and Details links next to the event for more information. |
| I want to list our club's event on the calendar. How do I do that? |
| We strongly recommend that you download and read the web site. manual before adding
your first event!
(See the link at the top of the page). Briefly, you must be logged in. You will see an Add Event item
on a gray menu (below the green one). Click that, and follow the instructions to create the outline of
your event. You must also create your meal, tour, and other information before making your event visible
on the calendar. |
| How do I get to the administration menu for our event? |
| You must be logged in to do this. Click the Admin link and then select the
appropriate event from the list provided. You will only see events to which you have administrative access.
When you select an event, you will be given a menu showing you which areas of the event information you
are allowed to change. |
| Members |
| How do I find the profile of another member? |
| You must be logged in to do this. Select the Members tab at the top of the screen,
then fill out the form when prompted. The search does not use any special characters. (Some search engines
use * to represent 'many characters' etc - we don't). |
| Clubs |
| How can I find local clubs? |
| Go to the Clubs tab at the top of the screen. By default, the clubs are
listed by geographic region. To list by name, click the link near the top right of the screen. |
| Can I find out which members are in a club? |
| You must be logged in to do this. Go to the Clubs tab, and find the club you
are interested in. Click the Members link to show the members. Note that this only shows those people
who have associated their profile to the club. |
| How can I find out what clubs are dancing near me tonight? |
| First go to the Club tab, then look for clubs near you. Use the Fast Facts
link to find out more about each club (level, location, dates/times of meetings). To email the
club for more information, click the email link. |
| Callers |
| How do I get listed on the caller list? |
| Add this information to your profile. You will automatically be listed. |
| Awards |
| I have a 10/20 year medallion, but I do not show in the list. Why? |
| You must enter the year you were awarded the medallion in your profile
if you want to be included in this list. This list is not a complete list of all those that have
received an award - it only
lists those that have (a) created a profile, and (b) included the years of their award(s). |
| What is the Golden Boot Award? |
| This is a peer award presented annually at the
IAGSDC convention to a person or persons that in the view of the current holder has made an outstanding
contribution to the square dance community. |
| HTQ |
| What is HTQ? |
| It stands for HonkyTonk Queen. A new (or sometimes old!) queen is
elected every year at convention. As well as getting to wear the bejeweled and illuminated crown,
the queen spends her year traveling the country, dancing, partying, and raising money for good causes. |
| How can I be fabulous? |
| Attend convention, bring your entourage, and an outrageous costume. Talent is
not required - indeed, some would consider it a disadvantage. |
| General Questions |
| How secure is my personal information? |
| Your event registration and profile information is held in a database at the
ISP hosting this web site. We do not hold any bank, credit card, or other financial information on the
server, so this information cannot be obtained from our database. Like any online database, it is password protected,
so it would be difficult, but not impossible, for someone to break into our system and access this information.
Even large banks are not immune from determined criminals, and neither are we. But for the most part, the information
stored is already being displayed in your profile, and is accessible to event organizers. You should not enter anything you
consider to be confidential in your profile; and if you are very concerned, you should consider NOT
creating a profile on this system. |
| Could someone get my email address here and send me SPAM? |
| Unsolicited email that advertises products, services, web sites etc is termed SPAM. There are
automated processes that can collect this information from web sites, so in theory yes, your email address
might be collected this way if you include it in your public profile. However, in order to view your
email address, the program would have to create a profile and log in to our site. This is not impossible,
but it is very unlikely that anyone will create such a program specifically to access email addresses
at IAGSDC. Even so, if you are concerned, you should opt not to display your email address in your profile.
See information under My Profile on how NOT to display your email address. |
| I am not out - so I don't want my information published. How do I use the system? |
| You can restrict most fields in your profile from being published. You can also
omit almost all fields in your profile. Only include the items you are comfortable sharing. Do make sure
that you include a working email address - you can create a dummy address at places like Hotmail if you
don't want to use your regular address. If you don't use a real email address, many of the automatic
functions won't work correctly, and you will have trouble signing up for events online. |
| I have a question not covered here. How do I get help? |
| First, download the manual (see the link at the top of the page). This contains
far more information about event administration. If you cannot find an answer, feel free to email me at web_updates@iagsdc.org |
